Google Docs transcribe audio file

 

Google Docs transcribe audio file 

Hello, everybody, welcome back to my Account Builder website. So in this tutorial, I want to teach you how to use Google Docs transcribe an audio file, which is free with anyone who has a Gmail account completely free just creates a Gmail account, and how there are all sorts of different ways that using Google Docs will make transcription easier. A lot of people don't know that Google Docs has a built-in voice to text feature. So I want to show you about that and all the different ways we can use Google Docs to make our transcription easier. The first thing you have to do is you have to open up Google Docs on the Google Chrome browser because if you open it up on Firefox or another browser, you will not have the voice option available to you.

So what I want you to do is go to docs.google.com. And make sure that you're logged into your Gmail account. And when you open that up, you'll get this page here and it will offer you a selection to choose what template you want. We're just going to click on the blank. Okay, so let's say, for example, I'm going to show you here, let's say I was doing a file first from scrubby, and I was transcribing one of these files, and I didn't want to type out every single word that I was saying. I wanted to transcribe it by speaking instead to save myself a lot of time and then whatever I have transcribed here in Google Docs, I can Later plug into whatever platform I'm using. Whether that's screwy or rev transcription or transcribe me. (This tutorial Google Docs transcribe audio file)

And this could save me time, especially if you are a slow typer. Or let's say, for example, you know, you can only type with one hand and you know, this could save you time as well. So the first thing we need to do is make sure that we have selected the right microphone. Now, ideally, you will have an external microphone that you can plug into your computer so that it's easier. So the first thing we're going to do is if you are working on I'm working on a PC, so with Windows, so what you'll do is you'll go down to your taskbar, you'll find the speaker icon and you'll right-click, and you're going to go to open sound settings. Now, if you don't have this option, you can also find this in your control panel. (This tutorial Google Docs transcribe audio file)

So what we're going to do is we're going to scroll down under sound and sound is also here to input and as you can see, you know, I have to Select Microsoft Yetinano. So you're going to select whatever microphone you have on your computers. And you can also go ahead and click test your microphone to make sure it's working. So as you can see, I'm talking so this bar is going up and down. So I know that I have selected the right microphone. Once that is done, we'll go back to Google documents, we're going to click on Tools, and then we'll go down to voice typing. Then we're going to click on this icon here that says click to speak. Now you can also adjust whatever language you are speaking in and this is also helpful. (This tutorial Google Docs transcribe audio file)

For example, if you are working for a UK transcription company where you might want to choose English UK, and that way it will pop up with UK spelling, but for most of the transcription companies other than a way with words and a few other ones, we will be using our spelling so I'm just going to keep it as English us. So I have this fairy tale that I'm going to read and first I'm going to do the first paragraph quite slowly to see if There's a difference in speaking slow. And then the next paragraph I will speak at a quicker pace. So we just have to click once to start. a shoemaker by no fault of his own had become so poor that at last, he had nothing left but leather for one pair of shoes. (This tutorial Google Docs transcribe audio file)

So in the evening, he cut out the shoes, which he wished to begin to make the next morning. And as he had a good conscience, he laid down quietly in his bed, commended himself to God, and fell asleep. Okay, now I've just clicked that off to stop. And now I'm going to click Enter to start a new paragraph. I believe you can also say a new line if you want, and you can say period to add a period. But I'm going to speak the next paragraph at a quicker pace and see if it will still understand my voice. In the morning after he had said his prayers and was just going to sit down to work, the tissues stood quite finished on his table. He was astounded and knew not what to think he took the shoes in his hands to observe them closer and they were so neatly made with not one bad stitch in them that it was just as if they were intended as a masterpiece. (This tutorial Google Docs transcribe audio file)

Before long a buyer came in and as the shoes please him so well, he paid more for them than was customary. Okay, so now we're going to go ahead and see, you know if there are any errors here if they understood everything that I was saying. So what you can see here is they have these little certain words underlined that they're, you know, saying maybe there's an error with them. So if I right-click on this, it will give me some other options. So it's saying Did you mean Shoemaker or is this Okay, now for this one, it's okay. But the only thing is they've capitalized shoemakers.

But for us, we just want it to be a lowercase letter, so a shoemaker. And then one thing with this is you're going to have to add in your own commas even though they do help you with spelling and grammar. You know, you're going to want to add in your own commas, especially when you're transcribing people Just talking and not from a script or story because people tend to have a lot of run-on sentences that you have to sort of break yourself. Okay, good. So in this first one, pretty much all we had to do was add a few commas and everything was pretty much spelled correctly, which is great. (This tutorial Google Docs transcribe audio file)

Now if we go to the next paragraph, this is when I was speaking quite quickly, so in the morning after he had said his prayers, and was just going to sit down to work, comma, the touch and nowhere this says issues what we said was shoe so it's obviously not going to pick up everything perfectly especially if you are talking fast. So we changed that to shoe shoes. So quite finished on his table and knew not what to think. Again, we'll stop it, period and capital letter, and they were so neatly made with not one bad stitch. Now, this is stitching them. It should be stitch in the Here, we change this to end as the shoes pleased him so well. Excellent. So, you know, doing that little comparison between the first and the second one, we can see that the first one speaking a bit slower than you normally would help the voice to text understand what you're saying better. (This tutorial Google Docs transcribe audio file)

So I would recommend speaking at a slower pace and that way you have fewer errors to correct later on, especially for words like this stitch in them because it transcribed it as stitching, which sounds almost the same as a stitch in them. So especially for things like that, you might have to make more corrections if you're speaking faster. Now that we've done this, another thing we can do is go ahead and go to spelling and grammar so we can go to tools, spelling, and grammar and then click on spelling and grammar check So right now it says the document looks good. We don't have any spelling errors, which is great. So I'd like to do another little test here. Okay, so I have just pasted this little text right here. And I made lots of mistakes because I want to check out Google Docs built-in spelling and grammar checker. So what we're going to do is go to Tools, spelling, and grammar, spelling, and grammar check.

So here it's just popped up and it's telling me you know what error has been made? Well, yeah, I need to change don't to don't with an apostrophe. I need to change teacher to teacher spelled like this because this is incorrect. All you have to do is click accept, or you can click ignore if you don't agree. Now they're saying change then to the Well, a lot of people make this mistake and I actually have a tutorial on my sparkle English or where I teach you how to improve your level of English which you should follow and check out This is something that a lot of people make a mistake that we have to use them because it is comparative. Sowe click accepts, accept, again, some more spelling errors. Here's another commonly confused word advise or advice. Well, theGoogle Docs spelling and grammar have picked up that this is a verb and this should be unknown. (This tutorial Google Docs transcribe audio file)

So it has to be advice except, except, again, the difference between its without an apostrophe, and this which should be it is it's except. And here, let's let us so it should be with an apostrophe. School is spelled incorrectly. And now they're telling me about the capital letters that I need at the beginning of a sentence. So we're going to change this and add a capital here as well. This is a new sentence, it should also have a capital gain, capital It says the document looks good. Okay, so there still are a few different mistakes in here that it didn't pick up, which is unfortunate. So you can't just rely on it completely. If you look here, Mr should have a period at the end of it because it's an abbreviation. What should have capital because it's a new sentence, and you should spell it like this. (This tutorial Google Docs transcribe audio file)

And then a few things here, capital always, we shouldn't have a capital there. And now it's a little strange because it's picking up that I need an eye with capital and it wasn't before. And this is strange that didn't pick up this word here enough, is not spelled like this enough should be spelled like this. And finally, capital L four, let's go get ice cream and forget about school. Okay, so it didn't pick up everything the built-in Google Docs. So what I want to do is seen if this will work any better. If you use the language tool plugin, which you can also see, we have right here, enable the language tool. And this is an extension that you can download for free from the Chrome Web Store. So now I've enabled this and I pasted this exact same thing here, and we want to see what errors they're going to pick up on. So they're saying there are nine different errors. So we can click on that and it's going to tell us what the errors are. (This tutorial Google Docs transcribe audio file)

Or we can just click on it right here to correct it. So again, if we just click on each one, they're telling us this has to be and they give us a reason which I really like here is that the personal pronoun it is spelled uppercase, okay, good. I need that. This one they're telling us you know, how to spell this and wants to capitalize that. Comparison requires then not then says he is and this one is picking up the fact that this should have been a capital Oops, no. And it's picked up enough which is great. It's advice picked up your it didn't let's what school lets it awesome, really awesome. The only thing this one didn't pick up is here it should be you with you and also adding the period after Mr. Smith and there's the odd comma. But as far as everything else this little language tool picked up almost everything which is awesome. (This tutorial Google Docs transcribe audio file)

So definitely recommend you download this plugin right here language tool, which is a language tool plus. So you can go ahead and go to the language tool plus.com and you can. Now they have the free version, they also have a premium version. I think that you know, the free version is just fine, especially for your transcription needs. And you can add this on as a browser for Chrome, Firefox, and other ones as well. And as an add on for Google Docs, so I really do recommend you to use this plugin, you can just activate it by clicking on this icon right here. And you can see the difference between just using the built-in spelling and grammar checker with GoogleDocs, it was much better using the language tool. So once you've done this, it's really just a three-step process. Number one, you use voice typing.

And the second thing you throw in the language, tool, spelling, and grammar checker, and then you can go through it yourself and add any periods or commas that it missed. And then All you have to do is you know, highlight it, copy it, and then you can go ahead and paste it into, you know, whether it's screwy or whether it is rev or transcribe me or wherever you are transcribing your file and, and you can just click Submit. And that way this could save you time once you start doing it fast and fast enough and quickly, you know, you can really save yourself a lot of time in typing each word individually. And this is especially for people who have a lower typing speed. If your typing speed is over 100 words per minute, you might find this to take too much time, you might, you know, it might be easier for you just to type it.

So this is really geared towards people who, you know, maybe struggle with the English language, so they prefer they don't know how to spell every word so they prefer just to say it and correct it afterward. Another thing I'd like to show you is you can also do this in other languages, so I speak Spanish, obviously not fluently, but pretty well. So going to click on Espanol Espanol and I'm going to say a few little things to see if it will work for other languages as well because I do have people who asked me if they can use this in multiple languages so let's try Allah Como Estas Mei mo Jenny fed you so they can adapt it'll be born Espana main con de la playa Canada eco Mera choco latte.

He may be our Cerveza for the assembler. Okay, so I guess it works in other languages as well. Here you can see that you know, you'd have to add in some question marks as well and change you know, add in some capital letters but more or less it's picked up and it also has added in the FV accents as well in Spanish so you can use this in any of these different languages, which is really really awesome in case you have another purpose for wanting voice to text. Okay, so this has just been another tutorial of another little trick that you can use in order to help you transcribe. If you have any questions feel free to leave a comment in the comment section and I'll do my best to answer your questions.

If you like this tutorial, please click like and make sure to follow my website for more tips on improving your level of English and I will see you in my next tutorial.

Next Tutorial How to Get Chegg Answers For Free